that speaks to computer clutter- Donald Robichaud
- 1. Create files in your computer to match the paper filing system in your office.
Use broad headings with obvious names. Think of the main folder as the "file drawer" then create subfolders from there.
- Computer files can be categorized into "action," "reference" and "archive."
- Do not get carried away and create too many levels or subfolders. In general, you should not build deeper than three subfolder levels.
- Create a standard method for naming computer files. For example, letters can be named according to date and/or subject or recipient name. Pictures should be dated and filed by event or subject.
- Try to limit the number of documents you keep in each folder. Create a new folder every time you accumulate more than 20 files. The fewer files you have in a folder, the faster a file can be found.
- Remember to periodically review, purge, and refine.
If you would like to learn more about organizing your computer, managing e-mail, and using technology to your advantage, join us at Okanagan College on April 22. You can register online at http://www.organizinghelp.ca/newsletter/lt/t_go.php?i=30&e=Mjg1&l=http://www.okanagan.bc.ca/csreg.contact or
contact Okanagan College at (250) 862-5480.