Thursday, September 20, 2012

Increase your Productivity – Emails and cell phones can be productivity Time Wasters

In the last couple of weeks I have been reading many books and one in particular has struck a key note with me. 
Daily I deal with clients and friends who are slaves to technology, specifically emails, cell phones and their own struggles with time management.The book “The 4-Hour Work Week” by Tim Ferriss is about how to radically change your lifestyle or go from ‘living to work’ to working (as little, but effectively as possible) and making life as big as possible.

Here is a summary from chapter seven (Interrupting Interruption and the Art of Refusal) that is focused on step-changing one’s personal efficiency. With these tips you can get 15 times as much done in a normal workweek”.
The key is to do things quicker, faster better and to enjoy the things that are really important in life. Interested?
Donald Robichaud- FloodLight Consulting
Eliminate time wasters:
  • Severely limit e-mail consumption and production
  • Turn off the audible alert if you’re on Outlook or a similar program
  • Turn off automatic send/receive (which delivers e-mail to your in-box as soon as someone sends them)
  • Check e-mail only twice per day, once at 12:00 noon and again at 4:00 pm.
  • Never check e-mail first thing in the morning…instead, complete your most important task before 11:00 am to avoid using lunch or reading e-mail as a postponement excuse.
  • Before implementing the twice-daily routine, you must create an e-mail auto-response that will train your boss, co-workers, suppliers, and clients to be more effective
  • Suggested e-mail template: “Due to high workload, I am currently checking and responding to e-mail twice daily at 12:00 noon (PST) and 4:00 pm (PST). If you require urgent assistance that cannot wait until either 12:00 or 4:00, please contact me via telephone @ 626-321-4107. Thank you for understanding this move to more efficiency and effectiveness. It helps me to accomplish more and serve you better.”
  • Do the same type of template with your phone voicemail.
Create systems to limit your availability via e-mail and phone and deflect inappropriate contact:
  • Get the auto-response and voicemail script in place now, and master the various methods of evasion.
  • Replace the habit of greeting “How are you?” with “How can I help you?”
  • Get specific and remember – no stories
  • Focus on immediate actions and practice interruption-killing policies.
  • Batch activities to limit set-up cost. Where in my life can I create a routine in my life by batching?
  • What tasks (like laundry, groceries, mail, payments, sales reporting, etc.) can I allot to specific times each day, week, or month so I don’t squander time repeating them more often than necessary?
Need Help?
FloodLight Consulting provides objective feedback about what you need to do to get your business on track. A healthy business coach relationship provides you honest ongoing assessment of your Business Development Activities, assisting you to focus your efforts in the areas that will have the greatest long term positive impact on your business and your life. If you need help creating your goal-plan Click here!!
Donald Robichaud – FloodLight Consulting
Floodlight – Build Your Business
Kelowna. Kamloops, Calgary, Edmonton. Regina, Winnipeg, Ottawa, Kingston, Toronto Moncton, Halifax and across Canada

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